Remote Worker Meetings: Dos and Don’ts
Meetings can be a good way to get work done and share ideas with your team. If done properly, meetings are the perfect tool for team members to communicate and collaborate.
However, as with any other tool, meetings have their downside. Many office environments even have the best furnitures (like the ones at office monster) but they often become too distracting for remote workers due to all the noise and activity happening in the room. So, how can remote workers meet face-to-face?
As well as getting together at a physical location for a meeting, it is also important to consider what tools you need in order to have a successful meeting remotely: video conferencing software such as Google Hangouts or Skype, add-ons like Agora’s voice chat SDK, project management software such as Asana or Trello, instant messaging software such as Slack or Skype For Business.
How to Make the Most of Meeting up for a Remote Work
Meetings are a vital part of the workplace, but they can also be like time-sink and waste. Remote meetings are becoming more popular in the workforce because it saves time and gives people the ability to work from wherever they are.
The following is a list of things you should avoid doing when meeting with your colleagues remotely.
1) If you have to share files, be sure that they don’t contain sensitive information.
2) Don’t show up late or leave early without giving notice.
3) Be on time!
4) Have an agenda ready for your meeting before you meet with your team members.
5) Don’t use video calls when team members have not set up their video conferencing software ahead of time and/or don’t know how to use it properly.
6) Stay focused on your meeting agenda or task, and stay off your phone for the duration of the meeting.
What is a Remote Work Meeting?
As the pandemic hit us, many organizations have been relying on remote working tools (refer to this blog https://www.fusionconnect.com/solutions/need/remote-workforce/ here) to manage their everyday tasks. And, work meetings are one of the important methods that most firms relied on. A remote work meeting is a formal meeting where the participants are allowed to work remotely. It is an effective way of getting the most out of remote employees.
The benefits of remote meetings:
– It saves time and money by eliminating travel costs.
– You can record the whole session with the help of a screen recording software (check this out) and use it for future reference.
– It creates a more productive work environment by moving discussions offsite and giving everyone on site the chance to contribute ideas and feedback directly.
– The potential for face-to-face interactions is increased because everyone in attendance has the opportunity to meet face-to-face if they desire.
A remote work meeting can be either virtual or physical depending on its intended purpose and what type of company it’s being given to make sure that all involved parties are happy with the outcome.
What Not To Do During Your Remote Worker Meetings
Remote worker meetings are becoming the norm. They help employees get in touch with their team while fostering a sense of community. However, there are things that you should avoid doing during your remote meetings to avoid interruptions and distractions.
You should avoid doing some things during your remote worker meetings, such as watching videos on YouTube, checking social media, playing games, and using cloud storage spaces.
The most common mistakes that people make during their remote worker meetings are:
- No preparation for the meeting.
- Sending emails during the meeting.
- Not using video conferencing to its full potential.
- No effective follow-up meetings after the meeting is finished.
- Not considering a remote worker’s work schedule when planning their global working hours and time zone settings.
During meetings, it is important to keep an open dialogue. You should be able to follow up on any decisions or steps that have been taken, so the remote worker feels like they are a part of the team and that their opinions are valued.
After your meeting ends, you should make sure to take a few minutes to close the loop on what was discussed. This is a way of showing your appreciation for the work that has been done and for everyone’s time.
Many companies have been adopting remote working as an option because they want their employees to be more productive and flexible to meet clients’ deadlines. It is also important for them not to lose sight of the importance of face-to-face communication, which can happen through video conferencing or conference calls.